Identifying Entities

What we need from you

Identification requirements

  1. Confirmation of Entity and Entity Structure
  2. Evidence of authorisation for the account to be opened (e.g Resolution or Minutes)

Identification of the entity can only be provided by an individual with a controlling interest or their authorised representative (authorisation will have to be proven).

All controlling persons will also need to provide personal identification. Those with controlling interest can include the following:

  1. people that have a high level of authority or influence over the entity such as Directors, Senior Management Partners, Trustees, Chairman, Club Officers, Executives;
  2. people that have signing authority and are authorised to act on behalf of the entity; and
  3. for companies, anyone who owns more than 25% of the company.

Please note that if any controlling ‘person’ is an entity, e.g. a trustee company, then the controlling persons of that entity will also need to be identified.

Proof of entity identification requirement

Sole Trader

Owner/Operator to be personally identified. No further evidence required.


Original or certified copies of the:

  1. Partnership Agreement (if applicable); and/or

  2. Certificate of Incorporation (if a limited partnership)

  3. Copy of Resolution (if applicable).


A current copy of the incorporation certificate or extract. (We will source this upon application)


Original or certified copies of the:

  1. Trust Deed; and/or

  2. Evidence of appointment or retirement of trustees (if applicable).

Club, Society or other Non-Profit Organisation

Original or certified copies of the:

  1.  Club rules, charter, constitution or equivalent; and/or

  2.  Signed Minutes of the meeting; and/or

  3.  Certificate of Incorporation (if applicable).

Certified Copies

A certified copy must have been witnessed by a recognised ‘certified signatory’ in the last 3 months. A written statement on the document itself is required such as

  • Photographic document: 
    'I certify that this is a true copy of the original and represents the identity of the named individual.'
  • Non-Photographic document: 
    'I certify that this is a true copy of the original'

Along with this statement they will need to write their name, capacity to certify, signature and the date of signing.

Choose from any of the following certified signatories:
  • Justice of the Peace
  • Chartered Accountant
  • Notary Public
  • Lawyer/Solicitor
  • Commonwealth Representative
  • Member of Parliament

Your certified signatory may not be related to you, live with you, or be involved in the transaction or business requiring the certification. If you are uncertain about what is acceptable, please talk to one of our consultants or the Customer Contact Centre on 0800 872 226